In this blog I am going to tell you about the common errors that can occur while creating documents. I decided to write a blog in order to explain the common errors and how to prevent them. Most of these errors can be fixed by proofreading the work and checking for errors.
Spelling, Punctuation & Grammar
Different people have different difficulties with making spelling, grammar or punctuation errors such as; lack of time to create the document, lack of concentration while creating the document, some people might not be familiar with the use of the keyboard which might cause spelling, grammar or punctuation errors and there are few people that have to face dyslexia which might cause errors while they are creating their documents.
People with spelling errors can use spell checker in order to check for any grammatical errors that have been made within their documents for example in word there is a software that has been created in order to help with people that face spelling or grammar errors, as a addition to this there is a external software which can be accessed online in order to check for errors and also if you are having any grammatical difficulties they can be checked online following this link: https://www.jspell.com/public-spell-checker.html
Homophones
Homophones are the words that sound the same but have a different meaning for example ''Too'' and ''Two'' or ''Which'' and ''Witch'', Most of these errors can be avoided by making sure all of your work is checked before saving all of the changes and proof read your work constantly until you are satisfied that there are no errors in your work. Spellchecker in a Microsoft Word is able to detect homophones and also underline them with a blue line in order to indicate the error.Sentence Structure & Punctuation
Punctuation is a major issue for most of the people, it only occurs in writing communication however most of us do not even follow all of the punctuation rules in order to make sure all of our data is correct. People usually use commas in order to separate the sentence but sometimes these commas are incorrectly placed meaning there will be punctuation errors on your documents.
Understandable Content
While writing any text you need to make sure that all of the content is easy to read and also understandable meaning that everyone that reads your documents/content/data will be able to understand every single word. When typing in hurry the author of the document can make mistakes which then will translate into someones work for example, if you are writing important documents for a big company and you make mistakes then the person reading your data can read it incorrectly and make changes to the system that cant be cancelled which then will result in you losing your job. So you always have to make sure that you always proof read all of the documents in order to prevent mistakes like this.
Apostrophies
Majority of people are misusing apostrophes so there are many different activities people can do in order to develop their skills using apostrophes some of them are online which are easy and user friendly games and also some are more paper based exercises that you can do in order to develop your skills. Apostrophies are not used while we are talking they are only used in our written communication, they can be fixed by spell checkers and also while writing documents in Word your errors will be underlined by a blue line which will indicate that you have made a mistake and you need to go back in order to fix it.
Document Layout
Booklet
The best place to create a booklet is Publisher, software itself is equipped with suitable designs that can be used for any booklet you want. Publisher is also known for the variety of options that can be selected from the section called ''Design''. While creating your booklet you need to make sure that all of the important information is being written on the main parts of your booklet and the least ones in the first few pages, first page should be a title page where the reader can find all of the data where to go in order to look for a certain topic or a subject.
Presentation
The entire purpose of presentation is to provide the important information to your audience and also inform them about all of the important points of your presentation so they know what is your presentation about. Information is usually provided on the slides but sometimes the creator of the presentation includes most important points of the presentation itself in notes, all of the information that is written on the slides needs to be short and informative in a way that the reader could understand the main aspects of the entire presentation. Microsoft Power Point enables us to put all of the information we will talk about in speakers notes, if you have any difficulties with talking during your presentation about a certain subject you can always look into your speakers notes where you will be able to find your helping sentences.
Report
The best place to write your report in is Microsoft Word due to the fact that this software is compacted with themes that are available to use in order to make your report look as best as possible up to a high professional standard. First page of the report should have a title page where you could put the title of your report and give a brief explanation of what topics will be covered within the report itself. People usually tend to write their inductions in 3-5 lines which this makes everything much easier for the audience. All of the reports should have a house style which should be kept throughout the whole report to make it look much professional, all of the reports should have a date at the header of the document and also an name of the creator in the footer in order to make sure that the audience that is reading the report knows who created the document and when.
